Potential emergencies at the Converse, Conant, Mallinckrodt & Naito Laboratories, 12 Oxford Street, such as fire, explosion, spill, chemical releases and all other emergencies require employees to evacuate the building. An Emergency Evacuation Plan (EEP) and adequate occupant familiarity with a building minimize threats to life and property. In addition, the Occupational Safety and Health Administration (OSHA) Emergency Action Plan standard, found at 29 CFR 1910.38(a), requires that the Converse, Conant, Mallinckrodt & Naito Laboratories have a written Emergency Evacuation Plan (EEP). This plan applies to all emergencies where employees may need to evacuate for personal safety.

This EEP is intended to communicate the policies and procedures for employees to follow in an emergency situation. This written plan should be made available, upon request, to employees and their designated representatives by the Emergency Coordinator for the building.

Under this plan, employees will be informed of:

· The plan's purpose,

· Preferred means of reporting fires and other emergencies,

· Emergency escape procedures and route assignments,

· Procedures to be followed by employees who remain to control critical laboratory operations before they evacuate,

· Procedures to account for all employees after emergency evacuation has been completed,

· Rescue and medical duties for those employees who perform them,

· The alarm system.

Mr. Jerome V. Connors, Assistant Director, is the Emergency Coordinator for this facility and has overall responsibility for the preparation and implementation of this plan.

Ms. Catherine A. Thomas, Safety Officer, is the Alternate Emergency Coordinator.

The Emergency Coordinator will review and update the plan as necessary. Copies of this plan will

be maintained in the Director's Office (Mallinckrodt 134), Facilities Office (Mallinckrodt Basement 020), Safety Office (Converse 226) and on the Department's Web Site.

Section II: General Guidelines

The following guidelines apply to this EEP:

1. All personnel must be trained in safe evacuation procedures. Refresher training is required whenever the employee's responsibilities or designated actions under the plan change, and whenever the plan itself is changed.

2. The training may include use of floor plans and workplace maps which clearly show the emergency escape routes included in the EEP. Color-coding aids employees in determining their route assignments. Floor plans and maps should be posted at all times in main areas (i.e., stairwells, lobbies, elevator lobbies, exit corridors) of the Converse, Conant, Mallinckrodt and Naito buildings to provide guidance in an emergency.

3. Stairwells are the primary means for evacuation. Elevators are to be used only when authorized by a fire or police officer.

4. No employee is permitted to re-enter the building until advised by the Fire Department.

This EEP will be coordinated with efforts in connected buildings. Mutually beneficial agreements can be reached regarding Designated Meeting Sites and shelter in the event of inclement weather. The Environmental Health and Safety Department is available for consultation to assist with the implementation of joint EEPs.

Section III: Responsibilities of Emergency Coordinator and Safety Monitors

The Emergency Coordinator is responsible for:

· Obtaining and posting floor plans and route evacuation maps.

· Overseeing the development, communication, implementation and maintenance of the overall EEP.

· Ensuring the training of building occupants, Safety Monitors, and Critical Operations Personnel, and notifying all personnel of changes to the plan.

· Maintaining up-to-date lists of critical operations personnel and any other personnel with assigned duties under this plan. Lists are included in Appendix I.

· In the event of a fire or other emergency, relaying applicable information to emergency personnel, occupants and Safety Monitors.

· Establishing Designated Meeting Sites for evacuees.

The Group Safety Officers are responsible for:

· Familiarizing personnel with emergency procedures.

· Acting as liaison between management and their work areas.

· Ensuring that occupants have vacated the premises in the event of an evacuation, and checking assigned areas.

· Knowing where their Designated Meeting Site is and communicating this information to occupants.

· Ensuring that disabled persons and visitors are assisted in evacuating the building.

· Evaluating and reporting problems to the Emergency Coordinator after an emergency event.

· Posting the "Area Evacuation Plan" (Appendix III) in their work areas, communicating the plan to occupants, and updating the plan annually.

Section IV: Alerting or Signaling Building Occupants in Case of Fire or Other Emergency

· In case of a fire, employees should actuate the nearest fire alarm box and/or make a telephone call to the University Operations Center (495-5560). The locations of the fire alarm boxes are noted on the evacuation floor plans in Appendix II. The horn type signaling alarm alerts building occupants to the need for evacuation and sends a signal to the University Operations Center and the Fire Department that there is an alarm condition in the building.

· It may be necessary to activate additional fire alarm boxes, or shout the alarm, if people are still in the building and the alarm has stopped sounding, or if the alarm does not sound. This can be done while exiting.

· Persons discovering a fire, smoky condition, or explosion should pull the fire alarm box. Any pertinent fire or rescue information should be conveyed to the Fire Department. All emergency telephone numbers are listed at the beginning of this EEP.

· To report all other emergencies, employees should call the Harvard University Operations Center (495-5560). State your name, your location, and the nature of the call. Speak slowly and clearly. Wait for the dispatcher to hang up first. On occasion the dispatcher may need additional information or may provide you with additional instructions.

Section V: Evacuation Procedures for Building Occupants

· When the fire alarm sounds, all personnel should ensure that nearby personnel are aware of the emergency, quickly shutdown operating equipment (e.g., compressed gas cylinders), close doors and exit the building using stairwells.

· All occupants should proceed to their Designated Meeting Site and await further instructions from their Safety Monitor.

· All personnel should know where primary and alternate exits are located, and be familiar with the various evacuation routes available. Floor plans with escape routes, alternate escape routes, exit locations and Designated Meeting Sites are located in Appendix II and are posted in the building.

· Building occupants must NOT use elevators as escape routes in the event of a fire.

Notes and Precautions:

Small fires can be extinguished only if you are trained to use a fire extinguisher.

However, an immediate readiness to evacuate is essential. All fires, even those that

have been extinguished, must be reported the University Operations Center (495-5560) immediately. Never enter a room that is smoke-filled. Never enter a room if the door is warm to touch.

Fire

· R - Rescue: When you discover a fire, rescue people in immediate danger if you can do so without endangering yourself. Exit via a safe fire exit. Never use elevators. Close doors to room with fire.

· A - Alarm: Sound the alarm by pulling a fire box and call the University Operations Center (495-5560) from a safe distance, to notify the fire command center of the precise location of the fire.

· C - Confine: Close all doors, windows and other openings to the laboratory area in order to prevent the spread of fire.

· E - Evacuate: Evacuate the building.

Section VI: Disabled Occupants

If a disabled occupant is unable to exit the building unassisted, the Group Safety Officer must notify the emergency response personnel of the person's location. Transporting of disabled individuals up or down stairwells should be avoided until emergency response personnel have arrived. Unless imminent life-threatening conditions exist in the immediate area occupied by a non-ambulatory or disabled person, relocation of the individual should be limited to a safe area on the same floor, in close proximity to an evacuation stairwell.

Section VII: Critical Operations Shutdown

Each Group Safety Officer is required to notify the Emergency Coordinator (Laboratory Director) or the Alternate Emergency Coordinator (Assistant Director) in situations where an operation must be shut down in an emergency evacuation.

Section VIII: Accountability Procedures for Emergency Evacuation

Designated Meeting Sites: Groups working together on or in the same area should meet outside the building in the prearranged Designated Meeting Site. A list of the primary and alternate Designated Meeting Sites is provided on the floor plans in Appendix II.

Group Safety Officers are designated by the P.I. and will conduct head counts once evacuation has been completed. There is at least one Group Safety Officer per floor or per twenty occupants to provide adequate guidance and instruction at the time of an emergency.

The employees selected as Group Safety Officers are to be trained in the complete workplace layout and the various primary and alternate escape routes from the workplace. All trained personnel are made aware of employees with disabilities who may need extra assistance and of hazardous areas to be avoided during emergencies. Before leaving, the Safety Monitors are to check rooms and other enclosed spaces in the workplace for other employees who may be trapped or otherwise unable to evacuate the area, and convey this information to emergency personnel. A list of the Group Safety Officers for the Converse, Conant, Mallinckrodt & Naito Laboratories appears in Appendix I.

Once each evacuated group of employees has reached their Designated Meeting Site, each Group Safety Officer:

· Assembles his/her group in the Designated Meeting Site.

· Assumes role of group contact to answer questions.

· Instructs personnel to remain in area until further notice.

· Reports status to Emergency Coordinator or Incident Commander.

· Instructs personnel to remain at Designated Meeting Site until further notice.

Section IX: Rescue and Medical Duties

The Fire Department, HUPD or Emergency Medical Technicians (EMT) will conduct all rescue and medical duties.

Do not move injured personnel. Keep the person lying down, covered and warm.

First Aid: Medical personnel are available at University Health Services. The emergency rescue squad for Cambridge can be obtained by calling the HUPD (Cambridge/Allston: 495-1212).

Section X: Resource and Responsibilities Lists

EEP Organization: The lists in Appendix I include the names of employees, managers, staff or other personnel and their job titles, job positions and relative EEP collateral duties. The purposes served by the lists are:

· To tell employees whom to see for additional information on the EEP.

· To provide emergency response personnel with a list of department personnel which may be needed in order to provide additional information about the fire, a chemical, a hazardous waste location, a shipment of chemicals, etc.

The lists should be updated by the Emergency Coordinator on an as-needed basis.

Section XI: Training and Communications

Each occupant should know that evacuation is necessary and what his/her role is in carrying out the plan. Employees should also know what is expected of them during an emergency to ensure their safety. Training on the content of the EEP is also required by OSHA 29 CFR 1910.38(a).

A method of training building occupants in the requirements of the emergency evacuation plan is to give all employees a thorough briefing and demonstration. The Department will have all managers and supervisors present this plan to their staffs in staff meetings. Annual practice drills are to be implemented and documented by the Emergency Coordinator. The Environmental Health and Safety Department can assist with training, drills and demonstrations.

A Training Attendance Record Sheet is included in Appendix I. This record should be maintained by the Emergency Coordinator for a period of five (5) years.

Appendix I

EMERGENCY EVACUATION PLAN RESPONSIBILITIES LIST

HARVARD UNIVERSITY

Department Name: Chemistry & Chemical Biology

Building Name: Converse, Conant, Mallinckrodt & Naito

Address 12 Oxford Street

Title: Assistant Director

Name: Mr. Jerome V. Connors

Location: Mallinckrodt Laboratory

Room number: M-020

Telephone: 495-3076

Title	Name	Location	Rm #	Telephone
Emergency Coordinator	Mr. Jerome V. Connors	Mallinckrodt	020	495-3076
Alternate Emergency Coordinator	Ms. Catherine A. Thomas	Converse	226	496-8285
Group Safety Officers	(see chart Appendix I)

HARVARD UNIVERSITY TRAINING ATTENDANCE RECORD

Training Program: ____________________________________________

Instructor(s): _________________________________________________

Date: ____/____/____ Location: ________________________________––_

Name (Printed)	Signature	Department	Harvard ID
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.

Appendix II

In this Appendix, the Emergency Coordinator is to insert Site Specific:

· Building Floor Plan

· Primary and Secondary Emergency Evacuation Routes

· Designated Meeting Sites

· Exits

· Fire Alarm Box Locations

Appendix III

Area Evacuation Plan

Department/Area: _________________________________________________________________

Date: Completed By: __

· Each work area should establish, in advance, a primary and a secondary evacuation route (in case the primary route is blocked) in the event of fire, flood, blackout, earthquake, etc. Do not use elevators to evacuate. Do not block open stairwell doors.

Primary Evacuation Route: ______________________________________________________

_______________________________________________________________________________

Secondary Evacuation Route: ____________________________________________________

_______________________________________________________________________________

· Establish an outdoor meeting place where evacuees, out of harm’s way, can account for all staff and visitors. A short distance from the building, on the same block, should suffice.

Designated Meeting Site:

· Designate a position/alternate who will take charge in the event of fire or another emergency.

Safety Monitor: _______________________________________________________________

Alternate Safety Monitor: ______________________________________________________

Emergency Coordinator for the building: _________________________________________

Check list of Responsibilities for the Group Safety Officers:

· Ensure that R.A.C.E. is followed if smoke or flame are discovered in your work area: Rescue,

Alarm, Confine, Evacuate. (If time and distance permit, call University Operations Center (495-5560).

· “Sweep” every room in your area to make sure that everyone has evacuated.

· Ensure that people follow the appropriate evacuation route, and that they are directed to a safe post-evacuation meeting place.

· Account for all staff and visitors at the Designated Meeting Site.

· Identify yourself as the Safety Monitor for your work area to the Emergency Coordinator and emergency responders.

· Notify Emergency Coordinator and emergency responders of any personnel who remain trapped in the building, are performing critical operations shutdown, or are unaccounted for.

Special Needs

· Be aware of impaired staff and visitors who may need to be alerted or assisted.

Laboratories & Maintenance Areas

· Prepare to shut off piped gases and compressed gas cylinders which may feed a fire.

Appendix IV

OSHA REGULATIONS

OSHA 29 CFR 1910.38 - Employee emergency plans and fire prevention plans

(a) Emergency action plan-- (1) Scope and application. This paragraph (a) applies to all emergency action plans

required by a particular OSHA standard. The emergency action plan shall be in writing (except as provided in

the last sentence of paragraph (a)(5)(iii) of this section) and shall cover those designated actions employers and

employees must take to ensure employee safety from fire and other emergencies.

(a)(2) Elements. The following elements, at a minimum, shall be included in the plan:

(a)(2)(i) Emergency escape procedures and emergency escape route assignments;

(a)(2)(ii) Procedures to be followed by employees who remain to operate critical plant operations

before they evacuate;

(a)(2)(iii) Procedures to account for all employees after emergency evacuation has been

completed;

(a)(2)(iv) Rescue and medical duties for those employees who are to perform them;

(a)(2)(v) The preferred means of reporting fires and other emergencies; and

(a)(2)(vi) Names or regular job titles of persons or departments who can be contacted for further

information or explanation of duties under the plan.

(a)(3) Alarm system. (i) The employer shall establish an employee alarm system which complies with 1910.165.

(a)(3)(ii) If the employee alarm system is used for alerting fire brigade members, or for other purposes, a

distinctive signal for each purpose shall be used.

(a)(4) Evacuation. The employer shall establish in the emergency action plan the types of evacuation to be used

in emergency circumstances.

(a)(5) Training. (i) Before implementing the emergency action plan, the employer shall designate and train a

sufficient number of persons to assist in the safe and orderly emergency evacuation of employees.

(a)(5)(ii) The employer shall review the plan with each employee covered by the plan at the following times:

(a)(5)(ii)(A) Initially when the plan is developed,

(a)(5)(ii)(B) Whenever the employee's responsibilities or designated actions under the plan

change, and

(a)(5)(ii)(C) Whenever the plan is changed.

(a)(5)(iii) The employer shall review with each employee upon initial assignment those parts of

the plan which the employee must know to protect the employee in the event of an emergency.

The written plan shall be kept at the workplace and made available for employee review. For

those employers with 10 or fewer employees the plan may be communicated orally to employees

and the employer need not maintain a written plan.

(b) Fire prevention plan--(1) Scope and application. This paragraph (b) applies to all fire prevention plans

required by a particular OSHA standard. The fire prevention plan shall be in writing, except as provided in the

last sentence of paragraph (b)(4)(ii) of this section.

(b)(2) Elements. The following elements, at a minimum, shall be included in the fire prevention plan:

(b)(2)(i) A list of the major workplace fire hazards and their proper handling and storage

procedures, potential ignition sources (such as welding, smoking and others) and their control

procedures, and the type of fire protection equipment or systems which can control a fire

involving them;

(b)(2)(ii) Names or regular job titles of those personnel responsible for maintenance of

equipment and systems installed to prevent or control ignitions or fires; and

(b)(2)(iii) Names or regular job titles of those personnel responsible for control of fuel source

hazards.

(b)(3) Housekeeping. The employer shall control accumulations of flammable and combustible waste materials

and residues so that they do not contribute to a fire emergency. The housekeeping procedures shall be included

in the written fire prevention plan.

(b)(4) Training. (i) The employer shall apprise employees of the fire hazards of the materials and processes to

which they are exposed.

(b)(4)(ii) The employer shall review with each employee upon initial assignment those parts of the fire

prevention plan which the employee must know to protect the employee in the event of an emergency. The

written plan shall be kept in the workplace and made available for employee review. For those employers with

10 or fewer employees, the plan may be communicated orally to employees and the employer need not maintain

a written plan.

(b)(5) Maintenance. The employer shall regularly and properly maintain, according to established procedures,

equipment and systems installed on heat producing equipment to prevent accidental ignition of combustible

materials. The maintenance procedures shall be included in the written fire prevention plan.

Table of Contents

APPENDICES

Appendix I:

Appendix II:

Appendix III:

Appendix IV:

Section I: Purpose and Objectives

Section II: General Guidelines

Section III: Responsibilities of Emergency Coordinator and Safety Monitors

Section IV: Alerting or Signaling Building Occupants in Case of Fire or Other Emergency

Section V: Evacuation Procedures for Building Occupants

Section VI: Disabled Occupants

Section VII: Critical Operations Shutdown

Section VIII: Accountability Procedures for Emergency Evacuation

Section IX: Rescue and Medical Duties

Section X: Resource and Responsibilities Lists

Section XI: Training and Communications

Appendix I

EMERGENCY EVACUATION PLAN RESPONSIBILITIES LIST

Title: Assistant Director

Name: Mr. Jerome V. Connors

Mr. Jerome V. Connors

Name

Signature

Department

Harvard ID

Appendix II

In this Appendix, the Emergency Coordinator is to insert Site Specific:

Appendix III

Date: Completed By: __

Appendix IV

OSHA REGULATIONS

OSHA 29 CFR 1910.38 - Employee emergency plans and fire prevention plans

Table of Contents

APPENDICES

Appendix I:

Appendix II:

Appendix III:

Appendix IV:

Section I: Purpose and Objectives

Section II: General Guidelines

Section III: Responsibilities of Emergency Coordinator and Safety Monitors

Section IV: Alerting or Signaling Building Occupants in Case of Fire or Other Emergency

Section V: Evacuation Procedures for Building Occupants

Section VI: Disabled Occupants

Section VII: Critical Operations Shutdown

Section VIII: Accountability Procedures for Emergency Evacuation

Section IX: Rescue and Medical Duties

Section X: Resource and Responsibilities Lists

Section XI: Training and Communications

Appendix I

EMERGENCY EVACUATION PLAN RESPONSIBILITIES LIST

Title: Assistant Director

Name: Mr. Jerome V. Connors

Mr. Jerome V. Connors

Name

Signature

Department

Harvard ID

Appendix II

In this Appendix, the Emergency Coordinator is to insert Site Specific:

Appendix III

Date: ______________________________ Completed By: ________________________________

Appendix IV

OSHA REGULATIONS

OSHA 29 CFR 1910.38 - Employee emergency plans and fire prevention plans

Date: Completed By: __